Word Processing

What are the parts of Word 2007's screen?

In order to understand how to use Word, you need to start with an understanding of the parts of the screen with which you interact. In this lesson we will discuss the parts of the screen and what they do for you and what information they give you.

When you open a new document, you are presented with the new document screen:

Using this screen, we will discuss the specific sections and what information is there. At the top of your screen you will see a blue line. This line is called the Title Bar.

The left side of the title bar presents you with the Office Button and the Quick Access Toolbar.

This Quick Access Toolbar gives quick access to save the file, undo an action, or redo an action. The down arrow allows you to customize the toolbar:

In the center of the Titlebar is the name of the document upon which you are working. (If the title bar indicates you are working on "Document x" (where x is a number), it tells you that the document upon which you are currently working has never been saved (named).) The title bar also tells you the program in which you are working. The right side of the title bar shows three small squares.

The first on the left is the minimize button. Clicking your left mouse button on this square will reduce the entire program to the taskbar on the Taskbar on your Windows desktop.

The second square is the restore button. The effect of clicking your left mouse button on this square depends on what is shown in the square. If there is one small square shown in the restore button, clicking on it will maximize the Word screen to fill the full monitor screen. If there are two overlapping squares in the restore button, clicking on it will reduce the Word screen to a smaller window on your monitor screen.

The third square is colored red and filled with an "x." This is called the close button. Clicking on this button will close the Word program. If you click on the close button after making any changes to your document, the program will prompt you with a question as to whether you want to save the changes before closing the document and the program.

The Office Button, far left on the Titlebar, allows you to perform all the actions on your file (i.e. open, save, close, print, etc.):

Immediately below the Title Bar is a row of words starting with "Home." This row of words is called the The Ribbon.

The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.


Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols

Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange

References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities

Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish

Review: Proofing, Comments, Tracking, Changes, Compare, Protect

View: Document Views, Show/Hide, Zoom, Window, Macros


If you are in the View ribbon, you can click "Ruler" to get the horizontal and vertical ruler. The gray areas on the rulers indicate your margins.


Just to the right of the vertical ruler you will see the Text Area.

The Text Area is that space where you type the body of your document. In the upper left corner of the document is a blinking black line. This is called the Insertion Mark. It indicates where you will type or insert things into the Text Area.

Below the Text Area is the Status Bar. At the left of the Status Bar you see the page count and the word count. Just right of the word count is an icon that will check and correct profing errors. If the icon has a blue checkmark, there are no proofing errors. If there is a red X on the icon, there are errors. Clicking on the icon will present possible fixes. To the right of the Status Bar are 5 small icons called the Document View Selector.

Left-clicking on any of these icons will change the way you see the document Text Area. The selected icon appears as though it is indented.

To the right of the Document View Selector you will see the Magnification Indicator. This slider allows you to increase or decrease the view of the text area.