Word Processing

What are the parts of Microsoft Word 2003 Screen?

In order to understand how to use Word, you need to start with an understanding of the parts of the screen with which you interact. In this lesson we will discuss the parts of the screen and what they do for you and what information they give you.

When you open a new document, you are presented with the new document screen:

Using this screen, we will discuss the specific sections and what information is there. At the top of your screen you will see a blue line. This line is called the Title Bar.

The left side of the title bar presents you with the title of the document upon which you are working. (If the title bar indicates you are working on "Document x" (where x is a number), it tells you that the document upon which you are currently working has never been saved (named).) The title bar also tells you the program in which you are working. The right side of the title bar shows three small squares.

The first on the left is the minimize button. Clicking your left mouse button on this square will reduce the entire program to the taskbar on the Taskbar on your Windows desktop.

The second square is the restore button. The effect of clicking your left mouse button on this square depends on what is shown in the square. If there is one small square shown in the restore button, clicking on it will maximize the Word screen to fill the full monitor screen. If there are two overlapping squares in the restore button, clicking on it will reduce the Word screen to a smaller window on your monitor screen.

The third square is colored red and filled with an "x." This is called the close button. Clicking on this button will close the Word program. If you click on the close button after making any changes to your document, the program will prompt you with a question as to whether you want to save the changes before closing the document and the program.

Immediately below the Title Bar is a row of words starting with "File." This row of words is called the Menu Bar.

The Menu Bar is called that because each word on the bar presents a menu of choices when you click on it. The choices available relate to the topic indicated by the title of the menu. We will discuss each menu in detail in the next lesson. On the far right-hand side of the Menu Bar you see a Help Area where you can type a question and receive help from the Word Help Files. Beside the Help Area you see another square with a black "x" in it. This is the Close Document button. Left-clicking on this square will close the current document, but not the Word program. (If changes have been made to the current document, you will be prompted to save the changes before the document closes.

Although the any of the available toolbars are your choice to have show, two of them are most helpful and recommended that you have them available for use. These toolbars are considered important enough that the program is preset to start them automatically as Defaults. The first appears below the Menu Bar as a row of icons known as the Standard Toolbar.

The icons displayed on this toolbar present shortcuts to performing often-used tasks in Word.

The second toolbar presents icons and drop-down menus that provide you with the commands to decide the style and look of the document. Thus it's name is the Formatting Toolbar.

We will discuss each of these toolbars and their individual uses in future lessons.

Below the formatting toolbar you will see the horizontal ruler.

If you are in the Print Layout view, you will see shaded areas at the left and right ends of the horizontal ruler. (To get to the Print Layout view, left-click on View on the Menu Bar and go to Print Layout.) These areas indicate your left and right margins. Looking at the horizontal ruler you will notice that the left and right margins are automatically set at 1.25 inches.

On the left-hand side of the screen you will see the Vertical Ruler.

If you are in the Print Layout view, you will see shaded areas at the top and bottom ends of the vertical ruler. (To get to the Print Layout view, left-click on View on the Menu Bar and go to Print Layout.) These areas indicate your top and bottom margins. Looking at the vertical ruler you will notice that the top and bottom margins are automatically set at 1 inch.

Just to the right of the vertical ruler you will see the Text Area.

The Text Area is that space where you type the body of your document. In the upper left corner of the document is a blinking black line. This is called the Insertion Mark. It indicates where you will type or insert things into the Text Area.

Below the Text Area in the left-hand corner are 5 small icons called the Document View Selector.

Left-clicking on any of these icons will change the way you see the document Text Area. The selected icon appears as though it is indented.

Below the Document View Selector you will see the third toolbar that should be available to you, the Drawing Toolbar.

Selecting an icon on this toolbar will allow you to insert and draw that shape in your document. We will address the Drawing Toolbar in a future lesson.

Below the Drawing Toolbar you will find the Status Bar.

The Status Bar tells you the status of your document and your work. It starts by telling you what page of the document your Insertion Mark is on. It then tells you where on the page it is. Next the Status Bar tells you which page your on and how many pages are in the current document. The next item on the Status Bar is the position of the Insertion Mark from the top of the page. Then you are told which line and which column the Insertion Mark is in.

Lastly, when you open Word, the Task Pane can be seen to the right of the Text Area.

The Task Pane allows you to get updates for Office, connect to the Web for the latest news about Word, search for help with Word, open a saved document (it presents you with a list of the last four documents you worked on and saved), or start a new document. To close the Task Pane, simply left-click on the black "x" in the upper right hand corner of the Task Pane beside "Getting Started."

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